Administrative and Human Resources Assistant
Location: Jakarta, Indonesia
Position Category: Local hire, paid in country
Posting Date: 06/27/2023
Deadline Date: 07/07/2023
Starting Date: 08/01/2023
DESCRIPTION
JSI Research & Training Institute, Inc. (JSI) is a public health management consulting and research organization dedicated to improving the health of individuals and communities throughout the world over the last forty years. JSI is currently seeking an outstanding Administrative and Human Resources (HR) Assistant in Indonesia for a portfolio of activities on the Country Health Information System and Data Use (CHISU) global cooperative agreement funded by the United States Agency for International Development (USAID). CHISU is a 5-year program designed to enhance host country capacity to produce high-quality health information, to optimally manage this information, and to institutionalize evidence-based decision-making. In Indonesia, CHISU is working with the Center for Data and Information Technology (Pusdatin), Digital Transformation Officer (DTO) and other health directorates to strengthen governance enabling environment for HIS, increase interoperability of information systems, improve data analysis and use, and strengthen organizational development of local partners.
The Administrative and HR Assistant must demonstrate depth and breadth of administration expertise to support a complex, fast moving project environment, as well as possess interpersonal skills and be able to leverage professional relationships towards the success of CHISU’s activities. The Administrative and HR Assistant will provide support to the project technical and management teams to assist in the efficient implementation of CHISU Indonesia operations and HR activities. The Administrative and HR Assistant works closely with the Project Officer, Administrative Officer and Sr. HR Specialist and will report to the CHISU Finance & Administrative (F&A) Manager in Indonesia.
This is anticipated to be a full-time position based in Jakarta, Indonesia.
RESPONSIBILITIES
- Coordinating as the Person in Charge (PIC) at certain project events, to secure all the event requirements and assure the events are running well including coordination with external parties for the venue, banner, activity documentation, and attendance list.
- Supporting the Project Officer and Administrative Officer, working closely to assist in the following project activities: event planning and logistics, including vendor payments and documentation; arranging domestic and international travel; recording inventory and filing records for inventory management and; other administrative tasks as assigned.
- Working closely with Senior HR Specialist, assist in the following project activities: assist on the recruitment process until the candidate is ready for the contract signing; assist on Health Insurance Claims and as the point of contact related to health insurance for all CHISU Indonesia staff; support file management for human resources; other HR support tasks as assigned.
- Responsible for administering certain finance tasks such as staff advances and office petty cash to support all office support needs.
- Other duties in line with the overall focus of the position, as assigned by the Finance & Administrative Manager.
QUALIFICATIONS
- A Bachelor’s degree and a minimum of 2 years work experience in the field of management, finance, HR, international development, or business, including relevant in-country experience.
- Ability to work independently with minimum supervision in a fast-paced environment is required.
- Excellent written and verbal communication, analytical, decision making, problem solving, and administrative skills are required.
- Excellent organizational skills and high attention to detail are required.
- Demonstrated ability to maintain confidentiality when working on HR-sensitive assignments.
- Proficient with Online Tools such as Google Workspace (Docs, Sheets, Slides, Meet, Drive), Slack, and Microsoft Office.
- Native/Fluent Bahasa and practical knowledge of English are required.
Salary commensurate with experience.
How to apply:
https://careers.jsi.com/JSIInternet/Careers/jobdescription.cfm?id=149241&intern=0
Interested candidates should submit their resumes and cover letters online by 07/07/2023.