TERMS OF REFERENCE
YEARLY EXTERNAL AUDIT OF THE ASEAN FOUNDATION
I. Background
The ASEAN Foundation (AF) is an organisation from and for the people of ASEAN. As one of the ASEAN's bodies, we are mandated to support ASEAN mainly in promoting awareness, identity, interaction and development of the people of ASEAN. Our vision is to build a cohesive and prosperous ASEAN Community. Our mission is to commit to promoting ASEAN awareness through people-to-people interaction and collaboration with ASEAN stakeholders to build a caring, cohesive and equitable ASEAN Community.
AF manages several funds, which are categorised as Endowment Fund, Operational Fund and Project Funds.
II. Objective
The ASEAN Foundation is seeking a registered qualified audit firm, preferably with relevant not-for-profit sector expertise, to conduct audit services for the fiscal year 2021 covering the period of 1 January to 31 December 2021. A yearly external audit is required as stipulated in the organisation's financial rules and regulation.
The objective of the audit is to enable the external auditors to express an independent professional financial position of the ASEAN Foundation and to ensure that the funds utilised for ASEAN Foundation's activities have been used for their intended purposes.
The books of account of the ASEAN Foundation provide the basis for preparation of the financial statements. Proper books of accounts as required by law have been maintained by the ASEAN Foundation also maintain adequate internal controls and supporting documents for the transactions.
III. Proposal Requirements
1. Firm Background and Experience: The proposal should describe your firm's expertise and any relevant not-for-profit industry experience. Also, include the size of your firm, other areas, in which the firm specializes, and significant professional memberships and affiliations.
2. Identify Key Personnel in the Engagement Team: Please explain your approach to staffing and provide information on the professionals who will be engaged in the audit activities, including related experience of the primary contact.
3. Approach/Methodology to Conduct the Review: Please describe your firm's auditing philosophy and methodology. Please detail the steps of the engagements, noting stages that would directly involve our personnel, including your overall expectations of client involvement.
4. References: Please list contact information for at least three organisations similar to the ASEAN Foundation.
IV. Deadline and Submission of Offers
A. Deadline
Submission of offers is Tuesday, 22 February 2021.
B. Submission
Offers are to be submitted in hardcopy or electronically to:
The Procurement Committee, ASEAN Foundation
ASEAN Secretariat Heritage Building 1st Floor
Jl. Sisingamangaraja No. 70, Jakarta Selatan 12110
Phone: +6221 27091702, fax: +6221 27091700
Or email to: procurement@aseanfoundation.org
Apply at: bit.ly/AF-AUDIT