USAID MADANI Event Designer and Organizer

 USAID MADANI: Event Designer and Organizer of the Indonesia Civil Society Forum 2022

FHI 360 is looking for an event organizer (EO) to design, organize and deliver a professional and collaborative Indonesia Civil Society Forum (ICSF) in late March 2022. The ICSF is an annual forum to discuss and support issues for civil society and civil society organizations in Indonesia, including at the sub-national level. ICSF convenes national and local civil society and government activists for networking, capacity development, and acknowledgement for innovations and smart practices. Building on the 2021 ICSF, the theme for the 2022 ICSF will be “Social Inclusion, Diversity and Civil Society in Indonesia” and will tentatively be held online in late March 2022. The event will be organized by USAID and FHI 360 via its MADANI Civil Society Support Initiative. A steering committee consisting of civil society specialists from other development partners and national CSOs provide advice on topics, speakers and the program.

Logistically, 2022 ICSF will run online over two half days (8AM to 1PM) and will consist of two keynote speaker sessions, two plenary talk show sessions, and two parallel sessions with five breakout groups in each parallel session. The EO will ensure the flow of this schedule using various online and digital tools and channels (in 2021, Zoom was used). It is expected that approximately 300 participants will join online from various parts of Indonesia. Plenary talk shows might take place in-persons, COVID allowing.


Closing Date:                                 Friday December 24, 2021 at 5 pm (Jakarta time) (extended from 17 December)

Questions:                                     Friday December 17, 2021 at 5 pm (Jakarta time) (extended from 10 December)

Period of Performance:              Up to 4 months, starting in February 2022

Award Ceiling:                              No set ceiling: price is part of the evaluation criteria

Eligible Entities                             Firms or Research Institutes registered in Indonesia

The Scope of Work and instruction for submission can be found in the enclosed RFP.

Prospective vendors should submit a list of previous other online conferences and workshops, and an early design of how to make the online ICSF conference collaborative and interactive, having two keynote speaker sessions, two plenary talk show sessions, and two parallel sessions with five smaller breakout groups in each session over two days, with seamless integration and interaction between participants. The vendor should also provide an indicative budget.

Applicants must submit the technical application and budget to by 5pm (Jakarta time) on December 24, 2021. In the submission email, reference “Event Organizer ICSF 2022” in the subject line. 

Submission of questions or requests for clarification should be sent via email to by 5pm (Jakarta Time) on December 17, 2021. In the email, reference “Event Organizer ICSF 2022” in the subject line.  Answers will be provided in writing on December 20, 2021.