GGGI Indonesia: Senior Program Assistant

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 GGGI provides technical assistance, support, and facilitation to GoI to help achieve green growth. This includes stakeholder coordination, arranging meetings, trainings, workshops, and other forms of collaboration, as well as planning and implementation processes. The Program Assistant will provide operational and administrative assistance and coordination support to implement multiple projects under the GGP. The Program Assistant will also assist the GGP team with information management, including arranging itineraries, filing of documents, documenting of processes, taking meeting notes, and liaison with relevant government partners.


INTRODUCTION TO GGGI
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.

PURPOSE
  • Provide operational and administrative assistance to ensure prompt, responsive, accountable, and high-quality program delivery.
  • Manage and maintain an efficient and complete filing system, database, and documentation related to invoices, activities and events, as well as preparation and filing of minutes of meetings.
  • Support the coordination and liaison with Government counterparts, government task forces, other partner agencies, as well as our pool of experts, and other stakeholders.
  • Ensure and support official travel, through local travel vendor arrangement, for consultants or other external parties, and compile monthly travel reports.
  • Support the organization of events, including budget estimations, documentation, calendars.
  • Assist in preparation and implementation of procurement of goods and consultants, providing budget estimates and supporting the preparation of payments, managing event invitations and participant confirmation lists, organizing logistics, and any other relevant items.
  • Work as part of GGGI's operations team and ensure full compliance with GGGI’s regulations, rules and procedures.
  • Collect monthly reports from output leads and file the reports in the GGGI system.
  • The position will involve domestic travel.
ENGAGEMENT
  • Contact person and/or focal point for support on program activities
  • Maintain good and close relationship with government task forces, experts, and other GGGI stakeholders.
  • Work closely under the supervision of –Operations Officer to provide high quality support to program activities.
  • Interact closely with GGP team members to ensure adherence to operating protocols and service delivery.
DELIVERY
  • Take responsibility for day-to-day administration activities including Human Resources, Finance, Procurement, and other operational activities in a timely manner.
  • Organize meetings, documentation, workshops and other events with key stakeholders.
  • Develop and keep updated the tools for monitoring projects execution of work plan and tasks.
  • Develop and keep updated the tools for monitoring procurement planning, execution and amendment process.
  • Support the provision of required inputs for carrying out internal/external audits in compliance with the requirements and standards of GGGI and respective donors.
  • Guide the adequate and efficient use of relevant management and financial modules of GGGI's Enterprise Resource Planning (ERP) System for the Country Program
  • Be a champion and safeguard of GGGI Rules and Guidelines to apply them to the operational procedure in the Indonesia Office
 

REQUIREMENTS
QUALIFICATIONS
  • Bachelor’s degree in business administration, environmental study, policy study, social sciences or commerce disciplines or related fields.
  • Preferred minimum 3 years of relevant working experience.
  • Familiarity with working with government agencies in Indonesia
  • Experience in International Organizations will be an asset.
  • Experience in using ERP, supporting projects and administrations will add value.
  •  FUNCTIONAL
  • Experience in project management, in particular budget management and procurement aspects.
  • Experience in research and analysis to support project implementation.
  • Experience in applying participatory approaches, gender, environmental, and social inclusion safeguards.
  • Team player, creative problem-solver, and innovative thinker.
  • Excellent multi-cultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment.
  • Excellent communication (both written and oral) and facilitation skills in Indonesian and English
CORPORATE
  • Understand and actively support GGGI's mission, vision and values.
  • Promote the optimum use of public resources.
  • Promote an organizational culture of trust, transparency, respect and partnership.
  • Process and share information easily.
  • Manage emotions and stress positively, build rapport and resolves conflict easily.
  • Promote creativity and innovation among staff.
  • Be able to lead where needed and support the Country Representatives to make sound decisions.
Deadline of application: 13 June 2023 (23:59 KST)

Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.