Yayasan Ekosistim Nusantara Berkelanjutan is a non-profit organization that aims to enhance various local initiatives of Tanah Papua at national and international levels to provide support for sustainable management of natural resources in Indonesia. The EcoNusa Foundation was established on July 21, 2017 in Jakarta. EcoNusa encourages the development of the capacity of civil society organizations to conduct advocacy, campaigns, communication, stakeholder engagement, and dialogue among stakeholders to meet the sustainable management of natural resources and promote transparency, conservation, and equality values. To achieve its mission, EcoNusa carries out several programs including Local Community Resilience, Policy Advocacy, Eastern Indonesia Communication Center, and Local Economic Development.
The Econusa urgently invites the best, most-talented and highly motivated individuals to apply for the following vacancies:
Post title : HR and Administrator
Supervisor : HR Coordinator
Duty Station : Jakarta
Job Type : Full Time (1 year)
PURPOSE OF JOB
Under the direct supervision of the Human Resources Coordinator, personnel will provide effective and proactive support for HR and Operations unit activities. Personnel will work and coordinate closely with all directorates i.e. program, communications and operations and staff in all offices.
DUTIES AND RESPONSIBILITIES
1. Provide support in the staff recruitment process: do long-listing; arrange candidate interviews and required tests; assist in conducting reference checks for shortlisted candidates; arrange induction for new staff and ensure exit clearance at the end of the contract.
2. Assist in preparing work contracts for consultants, interns and freelancers.
3. Responsible for updating the HR system (Odoo) and database (G-drive) and updating data regularly.
4. Organize and keep personnel files properly and easily accessible (contracts, personal data, other supporting documents, etc.)
5. Track staff attendance and leave in the HR System and report regularly to the supervisor.
6. Request equipment (laptop, email, etc) for new employees to the Operations unit and coordinate with the Communication unit for ID Card and website updates.
7. Be a contact person for staff in responding to questions related to insurance and BPJS. Coordinate with insurance providers and BPJS for registration and termination, prepare and submit payments to the Finance unit.
8. Prepare supporting documents for the payroll process (staff, consultants, freelancers, interns) and send staff payslips every month.
9. Support for payment and tax reporting (Pph21) every month.
10. Providing ideas and support regarding staff capacity building and other learning activities as well as updating capacity building data on the G-drive.
11. Coordinate with the Admin & Operations Coordinator to assist in booking tickets and staff accommodation by ensuring the completeness of documents (TOR, boarding passes, etc.).
12. Responsible for credit card payments every month and coordinating with finances.
13. Coordinate with the Admin & Operations Coordinator to prepare logistical needs during activities (staff meetings, board meetings, etc.).
14. Coordinate with the Admin & Operations Coordinator for office needs.
QUALIFICATION AND EXPERIENCES
· A university degree from an accredited academic institution in Human Resources, Administration, Psychology or other related academics.
· Minimum 2 years’ experience in Human Resources and Administration.
· Proficient in computer applications; Experience working with Database or other HRIS software is an advantage.
· Effective verbal and written communication skills and demonstrated ability to interact professionally with a team.
· Excellent attention to detail and multi-tasking.
· Good in English and Indonesian, both spoken and written.
WORKING RELATIONSHIP
Internal : Close coordination with Econusa staff
External : Close coordination with external (vendor, consultant, service provider, etc.)
The job description covers the main tasks. Post holders may be required to carry out additional duties according to organizational needs and within reasonableness of their level of skills and experience.
Organizational values: Diversity, Universal Humanity, Togetherness and Teamwork, Inclusion, Democracy, Integrity.
Please submit your letter of application and recent curriculum vitae by email to recruitment@econusa.id with subject “HR and Administrator” no later than January 22, 2023.
Please visit our website for more info : https://www.econusa.id/en/career
Note: Only short-listed candidates will be notified