Urgently Required: Procurement Assistant at Eijkman-Oxford Clinical Research Unit (EOCRU)

 The Eijkman-Oxford Clinical Research Unit (EOCRU) in Jakarta opened in 2008 with the signing of a memorandum of understanding between the Eijkman Institute for Molecular Biology and the University of Oxford, to conduct collaborative research on infectious diseases impacting the health of Indonesians and residents of other Southeast Asian nations. University of Oxford also has a partnership (MoU) with Universitas Indonesia, and they jointly established the Universities of Indonesia and Oxford Clinical Research Laboratory (IOCRL) which is a facility dedicated to supporting collaborative clinical research between the universities. EOCRU is also part of the Oxford Tropical Network with research units in Africa, Asia and UK, and operates under the auspices of the Oxford University Clinical Research Unit in Vietnam.

Clinical trials of chemotherapeutics, diagnostics and vaccines for tropical infections of public health importance in Indonesia, principally malaria, tuberculosis, antimicrobial resistance, and other emerging and neglected tropical diseases, form the core of EOCRU’s activities, with associated epidemiological, laboratory, and clinical research. EOCRU aims to have a positive and significant impact on the prevention, diagnosis and treatment of infectious diseases to improve patient care in Indonesia and the region. This is being achieved via an expanding long-term research programme with our local hosts and partners, contributions to research training, and public engagement with science. Current EOCRU core staff includes 3 Oxford-employed expatriate scientists, Indonesian scientists, administrative and finance support staff, and clinical trials support staff.

In conducting their work in Indonesia, EOCRU is assisted by Alliance for Emerging and Re-emerging Disease Threats in Asia Foundation (ALERTAsia), a local foundation assisting in research grant management and capacity building for local researchers.

Through ALERTAsia we are seeking for the Procurement Assistant with the following requirements:

Roles and Responsibilities:
Under the supervision of Procurement Officer, The Procurement Assistant is responsible for providing and ensuring the delivery of all procurement and contract management of the Unit, in Jakarta office and site offices.
• Provide procurement support services, by ensuring consistency and the quality of the steps or procurement process are completed; appropriate documentation is obtained, tracked, and maintained.
• Assist in various procurement functions such as sourcing, preferred vendor procurement, vendor file management;
• Maintain status reports on procurement activities and work in progress, and undertake routine follow up action on procurement issues;
• Process invoices for goods and services delivered ensuring accuracy and completeness of the documentation and submitted to finance for payments; maintains status of payment report for all Purchase Orders ensure timely
• Maintain database of vendor and consultants, to ensure accurate vendors and consultant information
• Provide support to logistic activities, by receiving the goods and deliver to requestors

Job Requirements:
• Degree in Social Science or other relevant field degree.
• Experience in procurement and supply chain.
• Minimum of 3-5 years’ of relevant working experience.
• Business level of English proficiency in writing and communication skills.
• Ability to work effectively with minimum supervision and as a team.

Desirable Criteria:
• Procedural document writing and management.
• Organization skills.
• Self-starter, detail-oriented, good time management, flexible and adaptable.
• Interpersonal skills and problem-solving capabilities.
• Strong verbal and written communications skills.

Rp. 10.000.000 (ten million rupiahs)

The selected candidate will receive a one-year contract with possible extension, and remuneration package that includes annual leave, sick leave, THR, optional private medical cover, BPJS Kesehatan, and not to mention fully paid income tax and BPJS Ketenagakerjaan (JAMSOSTEK).

Duty Station

How to Apply
Application requirements (Cover Letter, CV, three names and addresses of professional referees, and your salary history) should be sent via email to: hro@alertasia.org. Please quote “PA-EOCRU” as the email subject.
Please submit your application not later than Sunday, 22 August 2021; 24.00 p.m.

Thank you.