Animal Health Secretariat Administrator

 Animal Health Secretariat Administrator

Program Background
The Australia Indonesia Health Security Partnership (AIHSP) is a 5-year program supported by the Australian Government and implemented by Cardno. AIHSP’s overarching goal is to increase national health security in Indonesia so that women, men and communities are less at risk of emerging infectious diseases (EIDs), thereby contributing to Australian, regional and global health security as well as supporting sustainable economic development and food security in Indonesia. To support the achievement of this goal, AIHSP will work in partnership with Indonesian Ministry of Health (MoH), Ministry of Agriculture (MoA) and other relevant agencies and Government of Australia to achieve the following ‘End-of-Program Outcomes’ (EOPOs):

  1. Stronger GoI systems to prevent, detect and respond to public health and animal health emergencies from EIDs; and
  2. Stronger national coordination of responses to national, regional and global health threats.

In addition to these longer-term objectives, over the next two years, AIHSP also supports the Indonesian government in responding to COVID-19 pandemic, particularly around strengthening the ‘Track and Trace’ system and supporting the rollout-out of COVID-19 vaccines to the worst affected provinces, including Central Java, Yogyakarta, Bali and South Sulawesi (priority provinces under AIHSP with high COVID-19 burden). These will be conducted through strengthening public communications and surveillance and health information systems at the community level.

Gender equality, disability and social inclusion (GEDSI) are important components of the program. Understanding how health security impacts on women and men from different backgrounds and contexts will support AIHSP to integrate GEDSI considerations into its activity planning and implementation.

Purpose of the Position

The Animal Health Secretariat Administrator will manage all the Secretariat[1]’s administrative tasks and assist in data compilation and consolidation, such as developing and updating a database on activity reports and outputs. S/he will closely coordinate with the team of Directorate Animal Health as the Secretariat Coordinator who will work with other relevant Directorates/Agencies within MOA.

This position will assist the Technical Program Manager (Animal Health) and Operations Manager with day-to-day activities in supporting the Secretariat as required in accordance with the AIHSP Program Operations Manual and Cardno International Development Policies and Procedures.

Key Activities

The Animal Health Secretariat Administrator will:
  • Carry out all office management tasks.
  • Maintain the project filing system.
  • Work with the Technical Program Manager (Animal Health) to ensure administrative processes are efficient and functioning correctly.
  • Arrange meetings with government officials, technical teams, and other relevant organizations or individuals.
  • Undertake logistics and administrative work relating to the preparation of activities, events and/or meetings.
  • Coordinate travel arrangements for team members and Government officials.
  • Work closely with the Operations team on the preparation of payment documents and procurement of office supplies/equipment
  • Work closely as needed with program colleagues and technical advisers.
    • Represent the best interests of the Program in all matters when dealing with the client, counterparts, and team members.
    • Work closely with Technical Program Manager (Animal Health), Operations Manager and Directorate Animal Health to prepare and analyse data for activity report (including BAST report) and assist verification process with other Directorates involved in the implementation of AIHSP activities.
    • Provide support to the AIHSP Operations Team as required.
    • Any other tasks as instructed by the Technical Program Manager (Animal Health), Operations Manager and Team Leader.
Selection criteria
  1. A tertiary qualification in the field of Public Administration, Economics, or related field.
  2. A minimum of 5 years of experience in program administration in national or international organisations, preferably in the development sector. Experience working in DFAT-funded programs would be an advantage
  3. Experience in organizing meetings, workshops, seminars, etc. and arranging travel/logistics
  4. Demonstrated ability in data management, particularly for activity reporting purposes
  5. Excellent team working and interpersonal skills including dealing both directly and indirectly with government officials at various levels.
  6. Good English and Indonesian oral and written communication skills.
  7. Strong organizational skills and attention to details
  8. Excellent computer skills including Microsoft Office applications.
  9. Possess initiative, reliability, and honesty.
  10. Demonstrated ability to work productively in a diverse, fast-paced environment, and to work under pressure to tight deadlines.
Position details
Reports to:                         AIHSP Technical Program Manager (Animal Health)

Assignment:                       Short-term national employment agreement

Duration:                           Up to 180 days over a twelve-month period, with the possibility of a contract extension

Commencement:               September 2021

Location:                            Jakarta, with travel to program provinces/districts
Remuneration:                  Successful Indonesian nationals will be engaged under a local contract in IDR, and will be subject to Indonesian employment regulations and tax obligations.
1) Minimum two-page cover letter outlining your suitability for the role
3) Details of three professional referees

Our Recruitment Policies

Cardno is an equal opportunity employer. Cardno welcomes and encourages applications from people of all backgrounds and abilities, LGBTQ+, women, mature age workers and people with different abilities.  

Cardno is committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), Child Protection and bribery prevention. We want to engage with the right people to deliver our client programs. As part of our approach you will be subjected to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All Cardno staff receive safety, compliance and safeguards training and are responsible for contributing to a safer working culture.

We thank all applicants. However, due to the anticipated volume of applications, only the shortlisted candidates will be contacted.