Country Coordinating Mechanism for the Global Fund for fighting AIDS, TB and Malaria (CCM-GFATM) Indonesia is now looking for Oversight Officer.
The Scope of Work of Oversight Officer as follows:
Operational Area 1: Support Oversight Planning and Implementation
• Update the CCM oversight plan in coordination with the Executive Secretary and the Oversight Committee and obtain full endorsement for this plan by the CCM. The oversight officer will then ensure the plan details specific activities, tools and methods for data collection, analysis and reporting, individual and/or constituency responsibilities, relevant elements and indicators related to risk management, issues related to sustainability or transition (where relevant), and realization of co-financing commitments / co-financing tracking (if possible based on country context). The oversight officer then ensures the plan, tailored to the country’s grant objectives and priorities, is implemented.
• Assist the Oversight Committee in the implementation of the annual oversight work plan. Ensure the implementation of activities of the oversight process (i.e. collection of information, analysis, and provision of recommendations to the CCM General Assembly, following up on actions decided by the CCM and sharing oversight information with the Global Fund on a frequent basis).
• Communicate/coordinate with Principal Recipients (PRs) in coordination with TOs in the preparation and presentation of oversight reports (based on key insights from the CCM dashboard, progress update/disbursement requests (PUDRs), Grant Management Dashboards, and/or other reporting tools available).
• In coordination with TOs, manage and lead dashboard generation, presentation and analysis. Also in coordination with TOs, liaise with PRs to establish clear procedures and formats for frequent information sharing.
• Support “transition preparedness setting” as necessary directed by Oversight Committee (OC).
Operational Area 2: Provide Technical and Administrative Support to the CCM Oversight Committee
• Support the Oversight Committee (OC) in implementing of oversight activities relevant to Global Fund’s 2021-2023 grant life cycle (i.e., funding request preparation, grant-making, implementation and closure).
• Support the preparation and implementation of quarterly OC meetings, ensuring all relevant information is adequately synthesized and organized to facilitate discussions.
• Support the OC in the preparing and implementing of information collection activities, including meetings with PRs, site visits, consultations with specific groups (e.g., community-based monitoring initiatives, where these exist).
• Develop and share procedures and templates to conduct site visits and support the oversight committee in their implementation. Whenever possible, leveraging other in-country field visits (e.g. field visits organized by the Ministry of Health and other donors, etc.). Specific tasks include:
o Analysis of issues to be explored during the site visit.
o Documentation of the site visit team’s findings and recommendations.
o Submission of the site visit findings and recommendations to the oversight committee.
• Ensure that all oversight committee members are informed about Global Fund oversight policies, guidelines and tools.
• Develop minutes of oversight committee meetings, including recommendations provided and actions agreed.
• Track CCM decisions and actions based on the oversight committee’s recommendations.
• Carry out additional tasks under this operational area as requested by the CCM chair.
Operational Area 3: Facilitate and support analytical data-driven discussions and decisions
• Synthesize and analyse relevant information from different sources to support data-driven discussions of the CCM and its committees.
• Analyse data and triangulate with site visit reports to identify critical implementation and risk mitigation challenges of PRs.
• Summarize critical grant implementation issues and present them to the Oversight committee using the available formats/tools.
• Ensure that all key processes are driven by strategic information drawn from in-country sources and Global Fund-specific-supported interventions.
• Work with the Global Fund Country Team, PRs, and the OC in coordination with TOs, to hold and maintain ongoing data-driven dialogue for grant performance purposes through Quarterly Review Meetings. This includes the identification and analysis of key financial, programmatic, management and risk-related is-sues/information contained in PR reporting tools and/or available oversight tools. An important aspect of analysis is the assessment of consistency of financial and programmatic data as well as the potential effect of identified risks on grant performance and on national program performance.
• Support the CCM (through the Oversight Committee) to actively oversee and manage risks, by ensuring that they are adequately identified and mitigated. This includes taking part in the development of risk assurance planning, validation processes and support of OC in tracking the status of co-financing commitments using available tools or procedures.
• Oversee timely and accurate updates of reporting tools (e.g. dashboards, PUDRs) and support the oversight committee presentations to the CCM.
• Ensure that information from community-based monitoring initiatives is considered and incorporated in the oversight assessments and reports.
Qualifications & experience:
• Bachelor's degree required, with social science, public health, population studies orientation highly desirable. Advanced degree preferred.
• At least 3 years of experience in monitoring & evaluation or oversight of projects/programs at national-level monitoring and evaluation system implementation.
• Familiarity with the Global Fund CCM Policy and Oversight Function and experience working with Global Fund Supported Project an advantage.
• Familiarity with Indonesia’s health system structures, epidemiologic indicators and financial indicators.
• Experience working in a multi-stakeholder governance environment.
Skills:
• Proficiency in data collection, triangulation and information analysis from different sources.
• Policy decision-support, strategic analysis and reporting.
• Proficiency in the synthesis of financial, programmatic and management information.
• Proficiency in the use of Microsoft Office, particularly Microsoft Excel.
• Ability to work effectively with staff and organizational stakeholders.
• Strong inter-personal skills and proven ability to communicate and interact with high-level officials from the government, NGOs, UN agencies and the private sector.
• Strong writing, presentation, facilitation and communication skills.
• Ability to handle multiple tasks simultaneously, set priorities and work independently as well as part of a team.
• Sound knowledge and proven record of working experience with international donor& development community in project implementation.
• Excellent networking, oral and written communication skills.
• High degree of integrity, and highly organized and good analytical skills.
• Fluency in written and spoken Bahasa Indonesia and English.
• Excellent oral and written communications, presentation, and reporting skills in English.
• Demonstrated ability to work in a multi-cultural environment and establish harmonious and effective working relationships, both within and outside the organization.
Application to be sent to [indonesiaccm@gmail.com] with subject [Application – Oversight Officer]. Application must include latest CV, contact information and 2 contact references. Application must be received at the latest by 31 March 2022 at 24.00 Jakarta Time. Only candidates who have been selected for an interview will be contacted.
Thank you,
CCM Indonesia Secretariat