Yayasan Plan International Indonesia is presently implementing its country strategic 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. The organisation’s purpose is to “strive for a just world that advances children’s rights and equality for girls”. This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, specially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels. Yayasan Plan International Indonesia invites highly competent, experienced and committed professionals to fill the following position:
- Ensuring effective and efficient management of the overall programme, which includes maintaining constructive relationships with key stakeholders in country
- Driving strategic conversations around advocacy and impact, thereby contributing to sustainable programme outcomes
- Ensuring effective project management by maintaining the delivery of appropriate technical, operational and financial outputs, while tracking the project progress through monitoring, evaluation and reporting;
- Maintaining effective working relationships with project partners and Plan Vietnam Office and Related National Office, through effective communication, consultation and reporting;
- Aligning the projects implementation with Plan International principles of safeguarding of children and young people and gender transformative approach.
Effective and Efficient Management of Overall Project
- Develops and update Detailed Implementation Plan (DIP) of the project and monitor its implementation, ensuring timely implementation of the project;
- Be responsible for managing partners and consultants to ensure delivery of quality outputs based as required and planned in the project;
- Leads the financial management (budget planning and expenditure) of the project achieving accuracy and reliability of financial reports, in accordance with YPII and donors’ standards and compliance;
- Oversees the mobilization of goods and services to support project activities, including drafting TORs and works/product requirements and specifications;
- Identifies project risks and mitigation strategy, submits information on the new risks and possible mitigating measures to the Senior Project Manager for consideration and updating the status of these risks by maintaining a Project Risk Registry;
- Ensures adherence to the existing financial, procurement and administrative processes in line with prevailing YPII rules and regulations;
- Coordinates the maintenance of project financial tracking in SAP in accordance with YPII procedures;
- Prepares for project closing, audit and transfer of project asset.
Effective Working Relationship with Partners, and Other Plan Offices
- Establishes good practice of partnership management aligning with Plan International Guidelines for Building Better Partnership, from partner assessment process to monitoring the partnership agreement promoting mutual accountability and compliance;
- Facilitates regular coordination and quality assurance with Senior Project Manager and YPII YEE Program Team;
- Adheres to RACI (Responsibility, Accountability, Consult and Inform) in decision making and communication in the implementation of projects;
- Supports Senior Project Manager and YEE Program Team in ensuring coordination with government and private sector stakeholders;
- Be the focal person for the contact with the team Partner as well as in the Vietnam, and US National Office with regards to implementation; this entails attending regular update calls, responding to email requests, attending global calls and exchange learning and ideas with other coordinators around the world.
Strong Positioning of Projects and Youth Economic Empowerment in terms of Employment for COVID 19 Context
- Identifies opportunities for deepening the cooperation and collaboration with Government, NGOs, International Organizations (such as UN Agencies), TVET Institutions and development partners on the issue of YEE during COVID 19 in particular employment;
- Conducting advocacy processes in coordination with Senior Project Manager, YEE Program Team and ensured approval from organization Directors
- In coordination with Senior Project Manager, identify opportunity for leverage funding and working together with Business Development and Fundraising Department to develop strong concept note and high quality proposal which leverage the achievement of project milestone
Monitoring, Evaluation, Research and Knowledge Management (MERKM)
- Works and coordinates with Project MER Coordinator and YPII YEE MERKM to manage and monitor the implementation of the project by using agreed monitoring tools, M&E Framework and achieving quality of baseline, midline and endline data collection;
- Coordinates the data collection and support the provision of project report in Indonesia for periodic reporting to US National Office, Donor and YPII Quarterly and Annual Reporting mechanism in timely manner in coordination with Grant Acquisition Manager and with supervision from Program Manager;
- Leads and supervises the development of knowledge products from the project, including fact sheets/project brief, policy briefs, modules, research and publications, in quality and timely manner;
- Maintains quality standards of document keeping, retrieval and sharing mechanism.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GESI)
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work;
- Participates actively in capacity building and learning event on Safeguarding Children and Young People and Gender Equality and Inclusion;
- Submits required documentations (reports, checklists, action plans) to implement policy, standards and approach on Safeguarding and GESI;
- Understands and puts into practice the responsibilities under Safeguarding and GESI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
Internal Relationship
- Senior Project Manager: Management guidance for project implementation, support data analyses for reporting
- Project Officers: provide guidance on the strategic direction of the project in relation to the achievement of the project milestone and outcome
- MER Team Lead : Coordination of project MER framework and implementation objectives to be consistent with Country, Global and Advocacy priority
- YEE Program Manager: Management guidance for project implementation
- Program Advisors: Inform and consult to solicit technical support for cross-cutting issue to ensure it is mainstreamed in project activities
- Finance Team: Collating periodical financial reports and ensuring spending allocation
External Relationship
- Government; Ministry of Manpower, Local District Offices and Government-Owned TVET Institutions
- Implementing Partners in Jakarta Greater Area
- Strategic Associations include business Association and HR Associations; APINDO and KADIN
- Private Sectors
- With the Project team in other countries including Vietnam, and US National Office.
Essential
- Undergraduate degree in education, social fields or other related field in the promotion of youth economic empowerment and gender equality
- Minimum of 7 years of experience in project management, including budget management, monitoring and evaluation and quality project reporting
- Minimum of 3 years experienced working in coordination with Government agencies/offices, Private Sectors and TVET institutions
- Affinity to work with and for young people on economic empowerment
- Understanding of Indonesia Government policies, laws, and institutions in relation to youth economic empowerment and, gender in the economy
- Relevant network with Private Sector is needed
- Good oral and written communication skills in English and Bahasa Indonesia
- Ability to provide technical guidance and support staff
- Ability to function efficiently and effectively with little day-to-day supervision
- Demonstrated skills problem solving and people’s management.
Desirable
- Master’s Degree in Related Field
- Have existing networks with Private Sectors in relation with youth training and placement
- Have knowledge on the development of digital system in relation with Youth employment and training
- Demonstrated experience in working with children and youth
- Experience in managing programmes in child protection
- Experience in working in a multi-cultural organisation
- Demonstrated knowledge in international development tools: program logic, Monitoring, and community empowerment
- Demonstrated knowledge of gender transformative approach, gender-based violence, child rights, and inclusion
We are open and accountable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.
As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Yayasan Plan International Indonesia believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.