The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations on behalf of the German Government.
The project "Reduce, Reuse, Recycle to Protect the Marine Environment and Coral Reefs" supports the Association of Southeast Asian Nations (ASEAN) member states in the improvement of implementation capacities for reducing land-based waste leakage to protect the seas. The project outcome includes four output areas. Based on the “ASEAN Framework of Action on Marine Debris” the regional cooperation and knowledge management among the ASEAN working groups will be enhanced. The second area of activity focuses on the development of national measures for waste leakage reduction within the focal ASEAN member states (Indonesia, Philippines, Viet Nam and Cambodia) as well as their transmission to strategies on local level. The third area of activity focuses on involving the private sector to develop approaches for waste leakage reduction along the value chain. Pilot projects along the value chain from sustainable consumption to enhanced waste collection and recycling will be implemented in a fourth area of activity in selected municipalities.
GIZ seeks a qualified Indonesian candidate for one (1) position of:
Finance & Accounting Professional
A. Responsibilities
Provide financial administration of the project. In this context, the position holder fulfills the following tasks:
B. Tasks
1. Accounting
· Carry out accounting on the basis of WINPACS cash/ bankbook and responsible for Petty Cash (WINPACCS cashbook)
· Fill check book forms as per deadline
· Prepare and control monthly program journal / financial report on activity progress
· Prepare period accounts and bank reconciliation vouchers
· Prepare vouchers for bookkeeping and indicate their cost classification
· Submit monthly voucher reports to GIZ Indonesia Country Office
2. Financial Services
· Prepare project activity-level budgets in coordination with the Project Manager and Financial Manager
· Set up an activity level budget monitoring system and provide regular updates to the Project Manager and Financial Manager
· Support technical expertise in planning and allocating the focal area activity budgets and coordinate with Financial Manager
· Following the documentation needs of the projects, preparation and follow up of documents.
· Be contact person for all ASEAN GIZ offices and country offices of operation (e.g. issuing payments, setting up contracts etc.).
· Supervise procurement processes compliantly
· Manage local office bank accounts in ID
· Monitor income, expenditure and the monthly bank reconciliation
· Monitor accounts (payables, receivables) and report regularly to Project Manager/Finance Manager
· Preparing request of funds to GIZ Country Office based on monthly budget plan
· Verification on cashbook vouchers
· Checking the settlement of any private uses of project assets/funds, in any
· Maintaining financial documents in confidentiality
3. Internal Control
· Check vouchers and receipts submitted by the project/components for completeness and allocation to cost units and categories and correct these where necessary
· Supervise and guide the preparations for the annual Internal Controls as well as ensuring that the results and recommendations are applied
4. Financial Reporting to the Client
· Create annual financial reports to BMZ in close coordination with Financial Manager
· Document Incidental Expenditures and Non-Key Experts contracts, per diems and flight documents
· Support auditing processes of financing recipients, where needed
5. General Support
· General support to Project Manager and Finance Manager if needed regarding tasks such as internal control planning and hosting, quarterly plan/actual comparisons, preparation of planning and prognosis, budget monitoring
· Collating, preparing and interpreting reports, budgets, accounts, commentaries and financial statements
· Liaising with managerial staff and other colleagues.
· Prepare the delivery of necessary documents to Headquarters after the project ended
C. Required qualifications, competences and experience
Qualifications
· At least Bachelor’s degree in business administration, Economics, Accounting or equivalent;
Professional experience
· At least having 5 years of experience in similar position or equivalent;
· Working experience with GIZ is an asset;
· Knowledge of GIZ finance systems such as WINPACCS and Onsite reporting is an asset;
· Knowledge of financial reporting software is an asset
Other knowledge, additional competences
· Proficiency in all MS-Office applications
· Language skills: Proficiency of oral and written English is a requirement
· Good working knowledge of telecommunication systems (Phone, fax, email).
· Able to adapt easily and to work independently while being a good team player;
· Working in international team,
· Excellent organizational skills and strong ability to meet agreed targets;
· Able to work precisely under high time pressure and workload; including frequent duty trips to ASEAN countries
· Service-oriented attitude;
· Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management
Duty Station: Jakarta
Joining Date: 15 November 2021
Direct Supervisor: Project Manager of 3RproMar Project
Please submit your motivation letter and comprehensive resume (including trainings and list of references) to recruitment-indo@giz.de by November 5th, 2021 with subject line 3RproMar – Finance & Accounting Professional
Please name your file as follow format:
[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa_CV or Nakula Sadewa _Motivation Letter or Nakula Sadewa _Reference) – the attachments are not more than 300 KB.
Only short-listed candidates will be notified