VACANCY ADVERTISEMENT
Working in 30+ countries globally, Conservation International (CI) Foundation is a non-profit organization committed to empowering societies to responsibly and sustainably care for nature for the good of humanity. We are constantly growing and expanding into areas new and old. We are currently looking to fill the following position for our office in Bali or West Papua:
Operations Manager West Papua and Sundabanda Program
(code: OPS-M)
The Operations Manager manages all of the financial, human resources, and/or administrative functions of Marine program (Sundabanda and West Papua). S/he manages and supports financial reporting to provide management with timely and relevant financial information to make informed decisions. The Operations Manager ensures that sound donor and grant management policies and practices are adopted and implemented. S/he develops budgets and revenue forecasts and supports the development of strategic plans as they impact operation functions. S/he also supports fund raising efforts including developing cost proposals and performing donor assessments.
In addition to financial management, the Operations Manager manages the program’s human and operational resources. S/he ensures operation functions are efficient and effective and recommends improvements that improve efficiency, productivity, operational capacity and alignment with the program’s business plans and CI’s overall conservation objectives. S/he is accountable for ensuring operational functions are in compliance with CI’s policies and procedures and local reporting and governance bodies. The Operations Manager works with management and HQ to implement audit findings.
The Manager directly manages operations staff and duties are performed under general supervision.
KEY RESPONSIBILITIES:
Financial Management
- Manage the program’s budget and ensure timely and accurate financial reporting. Work with program management to identify and implement follow-up actions when necessary.
- Manage timely and accurate recording of accounting transactions. Ensure compliance with CI policies and procedures and local reporting requirements.
- Manage grants administration and donor reporting, including managing compliance with grants and donor agreements.
- Manage budgeting, reporting and financial compliance of grants and donor agreements.
- Manage annual and ad-hoc budgeting and financial modeling. Support fundraising proposal efforts.
- Ensure the effective and efficient stewardship of CI’s assets and financial resources. Manage program audits and ensure that audit findings are recommendations are addressed and implemented.
- Manage the operations budget.
- Manage other financial issues that arise, including risk management.
Human Resources
· Work closely with HR for guidance on people management issues including performance management, merit review, recruiting, staffing and compliance with CI policy and local labor laws. Provide guidance to supervisors on personnel issues.
· Support and advise management in staffing, staffing and strategic planning efforts.
· Manage capacity building efforts and partner with management and HQ to ensure staff are engaged and able to deliver results. Identify and implement training needs.
Business Operations
· Report on program performance and metric achievement.
· Manage efforts to improve program efficiencies, effectiveness, and alignment. Recommend changes in business processes and structure as needed and oversee internal control processes.
· Set and manage standards related to operational and financial management. Ensure operation roles, responsibilities and work flows are clear and enhance internal client service.
· Support program and system roll-outs.
· Ensure proper use and application of CI systems and processes. Liaise with IT to ensure staff is able to access and use CI’s technology assets.
· Assist in the identifying and addressing issues of high risk.
· Perform related duties as assigned.
QUALIFICATIONS:
• Bachelor’s degree or up to four years of college level work in Finance, Business Administration, or related field.
• At least 6 years related work experience (e.g. administration, accounting, finance, human resources, grants management).
• Up to 2 years experience supervising the work of others.
• International nonprofit experience.
• Strong analytical skills.
• Strong communication and presentation skills including the ability to effectively convey complex details or technical information.
• Highly familiar with etiquette, protocol, and employing cultural awareness and sensitivity.
• Proven team player.
• Highly organized and ability to manage multiple priorities simultaneously in a dynamic environment.
• Experience in management of operations for an international NGO preferred.
WORKING CONDITIONS
· Typical office environment.
· Occasional travel of less than 10% may be required.
· Ability to work extended hours to meet deadlines.
Conservation International Values, we expect that all employees will embrace the values of our organization.
• Passion: Inspired by people and by nature, we are urgently compelled to drive change for a sustainable future.
• Integrity: We are honest, transparent and accountable for our actions.
• Teamwork: We work together as one CI, recognizing that inclusion, collaboration and cooperation are fundamental to achieving a healthy and prosperous world for all.
• Respect: We respect each other and work to earn trust, valuing our diversity of cultures, talents, and experiences.
• Courage: We pursue our vision, taking bold action, persevering and overcoming challenges.
• Optimism: We are optimistic about the capacity of people to be caring, generous and brilliant, and believe that with partners, we can inspire humanity to create a better future.
Please send your current resume and cover letter (no more than 4 pages) to:
ci-indonesia.hrd@conservation.org
Please fill the “subject” column of the e-mails in this format: <OPS-M> – <your name>
Closing date for the application is March 16, 2021