JOB DESCRIPTION
Finance and Administrative Officer (Full Time Position)
Project | Economic Growth Support Activity |
Task No | 7294971F00006 |
Funder | USAID |
Location | Indonesia, Jakarta |
Position | Finance and Administrative Officer |
Expertise | Accounting, Finance, Administrative |
Level | Junior |
Report to | Finance and Administrative Director |
USAID/INDONESIA ECONOMIC GROWTH SUPPORT ACTIVITY (EGSA)
PURPOSE
DevTech Systems is seeking a full-time Finance and Administration Officer who will be responsible for supporting the Finance and Administration Director (FAD) with financial, administration, human resource, logistics and procurement of the project. The Officer will maintain functions such as general accounting, financial tasks, and accounting records, organize events, arrange for travel, process general correspondence, and perform other administrative duties as needed.
BACKGROUND
DevTech Systems, Inc. (DevTech) is an international consulting firm dedicated to development, with over 30 years of experience providing advisory services and technical assistance to government, private sector, and civil society stakeholders in more than 100 countries. We are a data driven organization that specializes in informing policy making by delivering focused data-driven evidence-based analysis products and services. DevTech core practice areas include Economic and Data analysis, Monitoring and Evaluation, Education and Youth Development, Gender and Inclusive Development, and Public Financial Management.
Devtech is implementing USAID funded Economic Growth Support Activity (EGSA) in Indonesia. EGSA enables i) evidence-based decision making through ongoing analysis linking the Indo-Pacific Strategy (IPS), Journey to Self-Reliance (J2SR), and Government of Indonesia (GOI) priorities and potential USAID/Indonesia assistance under USAID/Indonesia’s next Country Development Cooperation Strategy (CDCS); (ii) increases and improves GOI technical capacity in tax collection, public expenditure, and financial accountability; and (iii) improves business enabling environment for foreign and domestic business entities.
DUTIES AND RESPONSIBLITIES
Finance
· Prepare payment to third parties – supplier, consultant, staff and tax
· Create payment into the internet banking system.
Procurement
· Request quotation from vendor/supplier
· Prepare procurement matrix and selection note for FAD review
· Prepare purchase order
· File documents related to project procurement
· Maintain supplier / vendor contract filling
Administration
· Assist office personnel and consultant with travel arrangement, general administration, and correspondence
· Assist FAD in maintaining and updating filing, inventory, mailing and database systems
· Update inventory/fix assets register and other material, supplies and services
· Assist FAD with recruitment process
· File and maintain documents related to recruitment and Human Resources
REQUIREMENTS
· Must have experience with international development programs in Indonesia.
· Minimum of a bachelor’s degree or equivalent in business, accounting, or a closely related field.
· At least 2 years of experience as a finance officer or similar on other donor-funded projects
· Experience with development project’s general administration
· Previous experience with USAID funded project is preferable
QUALIFICATIONS
· Must demonstrate an ability to successfully work within a team
· Have exceptional organizational skills and the ability to handle multiple, high-pressure activities.
· Fluent in Bahasa Indonesia and English, both oral and written
· Have strong interpersonal skills, cultural awareness and the ability to effectively communicate with individuals from diverse professional and social backgrounds
· Domestic travel may be required occasionally
CONTRACT PERIOD