TERMS OF REFERENCE
Consultancy: Salaries, Benefits Survey and Review
Reporting to: Director of the Corporate Affairs of the AHA Centre
Duration : 2 months after contract signing
BACKGROUND
The AHA Centre – ASEAN Coordinating Centre for Humanitarian Assistance on disaster management is an inter-governmental organisation established by 10 ASEAN Member States: Brunei Darussalam, Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, Philippines, Singapore, Thailand, and Viet Nam, to facilitate cooperation and coordination among ASEAN Member States (AMS) and with the United Nations and international organisations for disaster management and emergency response in the region.
The AHA Centre was established on 17 November 2011 during the 19th ASEAN Summit in Bali, Indonesia, through the signing of “the Agreement on the Establishment of the ASEAN Coordinating Centre for Humanitarian Assistance on disaster management (AHA Centre)” by ASEAN Foreign Ministers, witnessed by all ASEAN Heads of State/Government. The AHA Centre’s office also houses the Emergency Operations Centre (EOC), which serves as the central location in monitoring disasters and coordinating ASEAN’s collective response to disasters.
The AHA Centre’s vision is to become a highly professional and trusted organisation which serves as the coordinating agency in the ASEAN region for disaster management and emergency response that aims to make ASEAN as a global leader on disaster management by 2025. To support our mission, it is crucial for the AHA Centre to be able to attract and retain the best talent across the ASEAN Member States and ensure that they are compensated accordingly.
To support this objective as well as to follow the directive of the Governing Board, the AHA Centre is looking to engage a reputable consulting firm to conduct salaries, benefits survey and review for the organisation and to benchmark it against the current compensation package based on the market trend.
OBJECTIVES
The objectives of the consultancy are as following:
1. Conduct a market survey of comparator organisations within the region for purposes of reviewing the current salary and benefits received by the staff members of the AHA Centre and matching job descriptions;
2. Determine benefits and entitlements that can be offered by the AHA Centre over and above the basic salary, based on comparison with the comparator organisations;
3. Conduct systematic job analyses of duties, tasks and responsibilities of each position at the AHA Centre (including necessary skills, knowledge and abilities required to perform the job), and benchmark each position and the remuneration package against the current market trend;
4. Present the consolidated the findings and propose the most suitable salary and benefits structure, salary scale and grading based on the job, position, duration, and merit of each individual.
SCOPE OF DUTY
· Review existing and relevant documentation such as salary level, job descriptions, HR rules and regulations, earlier salary surveys and payroll documents to gain a full understanding of the current salary structure of the AHA Centre;
· Interview at least seven (7) comparators within International Organisations in similar industry to compare the salaries, allowance and benefits offered within the ASEAN region;
· Match existing Job Description with those of comparator organisations to facilitate an accurate determination of salary levels for various positions and job groups;
· Research on social security options available on the Indonesia and regional market and make recommendations on a reliable and suitable option for the AHA Centre;
· Develop a salary scale based on the findings of the survey;
· Present a consolidated report with recommendations from the findings of the survey.
EXPECTED OUTCOMES AND DELIVERABLES
To produce a report to propose to the AHA Centre Governing Board (GB). The report should be able to provide the AHA Centre and the GB with the information required to review and implement updated pay structure based on the job evaluation and market survey that allows movement within each pay structure based on duration/seniority and merit of the individuals.
In order to achieve that, the consulting firm is expected to do the following:
Submission of a proposal for the evaluation methodology and information gathering requirements and the timeline of completion. The benchmark should be conducted by ensuring the statistical accuracy with an adequate sample size for each position;
Conduct a comprehensive analysis of the AHA Centre job positions and salary ranges and provide a reference to benchmark the position and its remuneration package against the current market trend;
Submission of the draft report which should include, but not limited to, the following:
Job analysis of each position, including job description, specification and overall impact to the performance of the AHA Centre;
Define the pay structure/grades for each position;
Remuneration package review for each position at the AHA Centre in comparison to the current market trend;
Summary of methodology and any other supporting information pertaining to the survey;
Observation and recommendations.
Presentation on the report and clarification on the report submitted;
The final report to be submitted to the AHA Centre after incorporating all comments received.
QUALIFICATION
Reputable consulting firm or organisation with a focus in the area of compensation and benefits analysis and extensive experience providing consulting service to a multitude of sectors and industries;
Demonstrated experience working with international organisations, government agencies, UN agencies, and/or civil society organisations. Past experience with clients from humanitarian sector will be an advantage;
Strong understanding of the labour market trend and issues, particularly in the ASEAN region;
Excellent communication skills in English, both written and verbal;
Willingness to understand and comply with the AHA Centre’s guidelines and requirements;
Knowledge of ASEAN and the AHA Centre would be an advantage.
BUDGET
The budget for consultancy will be covered under the EU-SAHA budget line. The consultancy will be conducted remotely with an initial meeting to be conducted either face-to-face or through an online platform as per the requirement of the AHA Centre.
PAYMENT SCHEDULE
The payment will be made on two terms, i.e. signing of the contract as advance payment, and upon completion and acceptance of the final report by the AHA Centre.
APPLICATION PROCESS
The interested consulting firm/organisation must provide sufficient information in the proposal to demonstrate compliance with the requirements in the TOR. The proposal shall include, as a minimum:
Letter of Interest;
Company profile outlining relevant qualification, accreditation, years and depth of experience;
CVs of lead consultant/s;
Proposed timeline and budget;
A summarised description and brief examples of work on the previous specific projects, if applicable.
You may apply by sending your application to: admin@ahacentre.org. Application papers should reach us by 5 October 2020.
For more information on AHA Centre, please visit www.ahacentre.org.
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Best Regards,
Diva Fitri Shintarianti (Ms.)
HR & Administration Unit
The AHA Centre
Graha BNPB, 13th Floor
Jl. Raya Pramuka Kav. 38
East Jakarta 13120, Indonesia
Phone: (62-21) 2101-2278
Email: admin@ahacentre.org