Position Title: IDDS GHSA Program Assistant
FHI 360 IDDS Project is urgently seeking a Program Assistant (consultancy based) for the following scope of work:
· Manage administrative tasks and responsibilities, including but not limited to:
a. contact prospective Government officials and other stakeholders to know availability to attend meetings and calls
b. create meeting agendas and make and send invitations
c. write summary/meeting minutes and disseminate them to appropriate people
d. follow up and track updates and results of action items from each meeting or call with responsible persons.
Assist point of contact (POC) and technical team with the preparation of routine and ad hoc project updates and reports, such as weekly and monthly reports.
· Routinely track and report level of effort (LOE) charged by team and other expenses made under this Global Health Security Agenda (GHSA) funds and COVID-19 funds.
· Manage and maintain documentation and administration for the GHSA project and COVID-19 project under IDDS including the minutes, photos, photo consents, reports, etc.
· Translate project documents, reports and other materials in Bahasa and English
· Upload project documents to the SharePoint site and make sure the folder for Indonesia is curated with relevant sub folders
· Other duties as assigned
Requirements:
· Bachelor’s degree, preferably of Public Health
· Minimum 2 years’ experience in similar field
· Detail oriented
· Strong organizational skills
· Basic computer skills, with ability to use Microsoft, and other applications such as Sharepoint
· Strong written and verbal communication skills including in English
Interested candidate please submit your CV to hr.indonesia@fhi360.org by the latest 30 August 2020. Please put “IDDS GHSA Program Assistant” as the e-mail subject.